Executive Assistant | Careers | MN2S

MUST BE BASED IN MIAMI / SOUTH FLORIDA & COMMUTE TO OFFICE

MN2S MUSIC & TALENT AGENCY: MN2S is a vibrant, creative and fast-growing international talent booking agency, global music distributor and label management company. We also offer PR services and social media management to artists, celebrities and brands as part of a multi-faceted and innovative business model that’s unique within the entertainment industry. As leaders within our sphere, we’re recognized internationally as a progressive and forward-thinking agency that chooses to do things differently.

Established in London over 25 years ago, we now operate in over 125 countries, working with a diversity of celebrities, sports personalities, music artists, DJs, producers and independent labels. Our company HQ remains in London, United Kingdom and our Miami office is now based in Ampersand Studios.

Location: MN2S (Ampersand Studios) 31 NE 17th St Miami FL 33132

Job Description: Executive Assistant

Reports to: Agency Director / CEO

 

Job Outline:

Supporting day to day needs of the Director, handling in office duties from email correspondence to personal arrangements in a highly effective and discreet manner.

 

Key Responsibilities:

· Manage the Director’s diary, answer phone calls, reply to email exchanges

· Organize and schedule meetings/appointments, corresponding on behalf of the Director

· Handle certain personal tasks for the Director on an ad hoc and sometimes ongoing basis

· Achieve or exceed all given objectives and meet all agreed deadlines

· Troubleshoot and deal with any issues that may arise before, during and/or after any day to day business activities

· Record and track all the Director’s sales leads in the company’s CRM system in accordance with any relevant data protection regulations

· Work with other members of the team to achieve common goals, communicating basic information on behalf of the Director when necessary

· Liaise with the other departments on behalf of Director including Agents, Digital Marketing and Contract Administration to promote talent availability and latest news

· Regularly assist with the hosting of new and existing clients at the office and occasional external events

· From time-to-time travel with the Director to industry conferences and events

· Take responsibility for basic office management tasks such as health and hygiene and office supplies (within a serviced building)

· Identify and deal with third party suppliers where required and on an ad hoc basis

· Collect mail and deliveries on behalf of the office

· Ability to keep on top of email responses and diary management for Director is a must to ensure deadlines are met and tasks are actioned in a timely manner

· MN2S may vary the duties and responsibilities at any time and from time to time according to the needs of the business

 

Selection Criteria:

Minimum of 1 years’ experience in a Personal Assistant or EA role. Experience or knowledge in the entertainment industry is preferred. 

· Demonstrated ability to communicate, present and influence credibly and effectively at all levels of the business

· Highly motivated with a drive to succeed

· Strong team player

· Strong business sense and industry expertise

· Excellent time management skills and ability to multi-task and prioritise work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong work ethic and the ability to work well under pressure

· Strong organisational and planning skills in a fast-paced environment

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